Biometric time and attendance system

Biometric time and attendance system plays a critical role in employee management, payroll generation, monthly attendance report generation. It has a crucial role in helping human resource officers to generate effective employee report based on their performance. It can also help in payroll management and to predict the possible growth strategies.

But what are the features that help you in biometric time and attendance system management? A successful attendance system depends upon various factors. Both the technical specification of the biometric attendance machine and a web portal or background system to manage the attendance activities play an important role in employee management.

An HR official should choose a biometric time and attendance system based upon requirements for the performance appraisal methods and company policies. Different organizations have different HR policies. So an HR official must understand his responsibilities and in turn provide a comprehensive advice on selecting a complete biometric time and attendance system.

List of things to look in biometric time attendance system

Registration time

The registration time required by fingerprint sensor plays a crucial role in having a sound attendance management system. Less than three seconds of time is preferred one. A buyer of biometric time attendance system should ensure that the device registers fingerprint quickly and with same swiftness pushes data to a server.

Fingerprint template capacity

This is another most important thing we should consider while buying biometric time and attendance management. Fingerprint template capacity denotes a number of punches which we can imprint at a time. Any biometric attendance system that has more than 200 fingerprint template capacity should be preferred. We should take into account the number of employees we have in particular building or store.

Battery backup of time and attendance system

In IT industry, on an average basis employees work for 9 hours of time. So HR managers must analyze the requirement before buying biometric attendance system. There are two kinds biometric attendance devices available. One which is to be connected with wire to a computer system and the other is wireless biometric time and attendance system. Wireless system works on wi-fi and hence battery backup requirement becomes the crucial deciding factor. Generally, we should prefer a biometric system which has a battery backup of more than 6 hours.

App Support

A mobile application that can broadcast attendance dashboards and reports to managers, HRs, appraisal officers and for that matter immediate head of the department can play a very big role. With a biometric application, we can check the results from any place and broadcast those results to the concern operation head. App support with GPS feature also helps in checking the location of the employees. This feature is very important for the firms whose employees work at different locations. App support is also useful in an effective employee management

Zero maintenance

The market is flooded with low quality biometric time and attendance solutions. A high-quality biometric solution will have a zero maintenance cost with a warranty period. So it is advisable that a customer should buy only those biometric attendance machines that have a low maintenance cost. Now the best way to ensure these things is by closely looking at the customer reviews and crosschecking if the biometric device comes with a warranty period.

Web Portal support

This is one of the most important criteria that we should check while buying any biometric time and attendance systems. Web portal that can broadcast attendance report, payroll management, check in and check out time of employees is of great advantage. A typical high-quality hr payroll management system will come with these features. Some more features that we can look in fingerprint attendance system is the availability of customized reports that we can access in real time. These reports will help us to check employee attendance at the end of the month.

Employee tracking via GPS

A simple real-time biometric attendance machine will have a GPS support. As earlier described this feature is useful for the firms which need to track their employees in real time. The best biometric attendance system often helps you in 360-degree analysis and GPS is one of the accredited features.

Payroll Management dashboards

A customizable payroll management software for biometric attendance helps you to have a complete view of progress achieved in attendance management. A simple and easy access to employee attendance data often helps you to make correct decisions at the end of the month. This also helps in getting information about top performing employees and thus allotting these resources to the most important projects. These customized dashboards help in bringing transparency and efficiency in employee management

Wi-Fi connectivity in biometric time and attendance system

Wi-Fi connectivity has two advantages. First, it connects directly to the personal computer thus eliminating the need of any physical medium. Second thing is that it becomes easy to operate and navigate the biometric time attendance system. The ease in an operating system is very important for high-end organizations that prefer clutter free and easy solution. It is important to know that the internal wi-fi system increases the cost of the overall solution but an organization must insist on wi-fi feature as it results in zero maintenance and easy approach.

SMS notifications for in and out status

SMS notification for in and out status play an important role in employee management. This feature is specifically important for the schools, colleges and universities that need customized features in student admission management This is also important for the organization where multiple authorities exist for a particular niche.

So these things play a crucial role effective employee management. A top fingerprint attendance solution should have all of these features. It is important that while buying biometric time attendance system we should look for a complete system that will cater all the needs of the organization.