How to improve employee attendance and participation
An organization’s aim is to produce favorable outcomes and to improve employee attendance and participation. Its success depends upon how effectively and efficiently its employees work. The people working at the organization must find a sense of belonging to the organization. Use of advanced technology is the central pillar of any organization. There are many companies which provide advance attendance management solution. We can choose the required solution according to our company needs.
Startups
These are generally the small companies in the process of finding, retaining and nurturing talent. Startups can prefer small-scale attendance management solution. An electronic biometric machine connected to the central server can be more than enough for small start-ups. But the entrepreneurs must ensure that the sensors used in the biometric are of high quality and the product developers have an authority in the niche. The basic goal of any startup should be to have a product which will be cost competitive and provide a sustainable warranty to cater the limited financial resources.
Unorganized sector, sales related companies
The aim of these companies is to track employee hours. Especially offline sales companies in organized or unorganized sector send employees outside for sales related work. In that case, these company needs employee tracking that will not only track the location & time but also provide a centralized arrangement of the data & payroll management.
Educational Institutions
Mostly the work of educational institutions is to track the attendance and generate a comprehensive understanding of student’s data, fees, dues and other events. In that case, institutions should prefer software with a biometric solution that will help in giving all round reporting of students’ attendance management.
Large Corporations
Large corporations are divided into various departments. In some cases, there could be a centralized solution towards attendance management. But mostly the departmental work happens in different niches so each department may have a separate employee management & attendance tracking.
One of the important parameters on which large organization work is the sound decision making. For that, it requires turning the complex data into a simple format. So it is imperative that large organization should find a system which will give them a data in the graphical format for taking quick decisions. The format should be easy to manage and the concerned data should help in taking complex decisions in shortest possible time.
Improving employee attendance and participation
Events matter most
Company events, the annual gathering and theme parties help employees to connect with the institutions. The events can become a trigger for improving employee attendance otherwise in normal timings. The events actually bring people together for a common cause and the discussion keeps them engaged.
A sense of belonging
Employees will be willing to enter the office once they will get a sense of belonging to the institution. So an ideal institution should be the one which will provide a favorable environment for work. There are various ways to ensure the favorable outcomes.
Stakeholders in the growth.
It is imperative that the employee attendance will get a mega boost when people working will find themselves as an important stakeholder in the company. One of the best ways to ensure this is by writing well informed monthly newsletters to the company employees. The newsletter should be a combination of formal as well as informal writing. It should talk about company inside as how the company is performing with particular niches.
Flexible Employee hours can help to improve employee attendance
Providing flexibility to employees in their office timing can have a great advantage face to face with performance. The temperate countries, especially in the Northern hemisphere, have got a decent success with this plan. In an independent research the World Economic Forum found that flexibility actually helps employees to get time to pay attention to family needs. Thus employees find a more meaning in their lives and in turn can contribute heavily towards the growth.
Breaks are essential to improve employee attendance.
A useful but a short break over an hour helps employees to retain concentration. So it helps to improve employee attendance and participation. It is more of a choice to engage employees with some other things which are required to reduce the strain. The management team can ignore the strict routine which hampers the creativity in the office space. Ultimately it is employee satisfaction which leads to achieving desired goals.
Granting the absence
This may sound weird but providing leaves to employees when they need most actually helps in overall attendance improvement. It is a psychology that works round the clock and forces the employees to come regularly.
Natural Environment
The company architecture giving more space to natural things such as gardens, music stations, gyms, parks, playground provide the additional advantages to employees to actually attend the institutions regularly. A specialist in interior architecture should design office space. A culmination of paintings, designs, signboards, art statues creates a unique opportunity for the employees to get engaged with company work.
In conclusion, it can be said that the success of any institution depends upon the valuable participation of its employees who feel like contributing to enterprises’ growth. Engaging the participants in the company events and programs is the best possible way to provide a unique value to employees. So we must strive hard in achieving the desired goals.
Biometric systems to improve employee attendance
Biometric attendance system helps in comprehensively collecting the data and hence can show tangible results in employee attendance management.
Rahul Patekar
( The author is an independent blogger and Growth hacker who advises firms on marketing strategies.)
